Privacy Policy of buildingpassport.com
This Website Collects Certain Personal Information from Users
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Owner and Data Controller
Building Passport Limited
Address: Well House, Riding Lane, Hildenborough, Kent TN11 9LH
Contact Email: info at buildingpassport.com
Types of Data Collected
This website collects various types of personal data from its users, either directly or through third parties. The types of data collected include:
1. Cookies
2. Usage Data
3. First Name
4. Last Name
5. Email Address
6. Country
7. Phone Number
8. Password
9. Data communicated for Service usage
10. Company Name
11. Various Types of Data
12. Physical Address
13. Profession
14. Purchase History
Complete details regarding each type of data collected are provided in the dedicated sections of this privacy policy or through specific explanation texts displayed prior to data collection.
The provision of personal data by the user is generally voluntary. However, in some cases, certain data may be mandatory to access or utilize the services provided by this website. Failure to provide such data may result in the inability to provide the requested services. When data is not marked as mandatory, users are free to choose not to provide it without any consequences on the availability or functioning of the service. If you have any uncertainties regarding mandatory data, please contact the owner.
This website uses cookies and other tracking tools to enhance the user experience and provide the necessary services. These tools may be used by the website itself or by third-party services integrated into it. Their primary purpose is to serve the user's requirements as described in this document and the cookie policy.
Users are responsible for obtaining the necessary consent from third parties for the provision of their personal data to the owner through this website.
Methods and Location of Data Processing
Data processing is carried out using computers and/or IT-enabled tools following organizational procedures and modes strictly related to the indicated purposes. The owner, as well as certain authorized personnel involved in the operation of this website (such as administration, sales, marketing, legal, and system administration), may have access to the data. External parties, including third-party technical service providers, mail carriers, hosting providers, IT companies, and communications agencies, may also have access to the data as necessary and appointed as data processors by the owner. You can request an updated list of these parties from the owner at any time.
Legal Basis of Data Processing
The owner may process personal data of users based on the following legal bases:
1. User Consent: Users have given their consent for one or more specific purposes. Please note that under some legislations, the owner may be allowed to process personal data until the user objects to such processing ("opt-out"), without relying on consent or other legal bases.
2. Performance of a Contract: Data processing may be necessary for the performance of an agreement with the user or for any pre-contractual obligations.
3. Compliance with Legal Obligations: Data processing may be necessary to fulfill a legal obligation to which the owner is subject.
4. Public Interest or Official Authority: Data processing may be related to tasks carried out in the public interest or in the exercise of official authority vested in the owner.
5. Legitimate Interests: Data processing may be necessary for the legitimate interests pursued by the owner or by a third party.
If you have any questions regarding the legal basis of data processing or the requirement to provide personal data, you can contact the owner for further clarification.
Data Processing Location
Data processing takes place at the owner's operating offices and other locations where the parties involved in the processing are located. Depending on the user's location, data transfers may involve transferring the data to a country other than their own. Users are also entitled to learn about the legal basis of data transfers to a country outside the European Union or any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the owner to safeguard their data.
Retention Period
Personal data is processed and stored for as long as required by the purpose for which it was collected. Therefore:
1. Personal data collected for purposes related to the performance of a contract between the owner and the user will be retained until such a contract has been fully performed.
2. Personal data collected for the purposes of the owner's legitimate interests will be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the owner within the relevant sections of this privacy policy or by contacting the owner.
3. The owner may be allowed to retain personal data for a longer period whenever the user has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the owner may be obliged to retain personal data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
Once the retention period expires, personal data will be deleted. Therefore, the right to access, the right to erasure, the right to rectification, and the right to data portability cannot be enforced after expiration of the retention period.
User Rights
Users may exercise certain rights regarding their data processed by the owner. Users have the right to do the following:
1. Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their personal data.
2. Object to the processing of their data. Users have the right to object to the processing of their data if the processing is carried out on a legal basis other than consent.
3. Access their data. Users have the right to learn if their data is being processed by the owner, obtain disclosure regarding certain aspects of the processing, and obtain a copy of the data undergoing processing.
4. Verify and seek rectification. Users have the right to verify the accuracy of their data and ask for it to be updated or corrected.
5. Restrict the processing of their data. Users have the right, under certain circumstances, to restrict the processing of their data. In this case, the owner will not process their data for any purpose other than storing it.
6. Have their personal data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their data from the owner.
7. Receive their data and have it transferred to another controller. Users have the right to receive their data in a structured, commonly used, and machine-readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable, provided that the data is processed by automated means and that the processing is based on the user's consent, on a contract which the user is part of, or on pre-contractual obligations thereof.
8. Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
To exercise their rights, users can contact the owner using the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the owner as early as possible and always within one month.
Additional Information about Data Collection and Processing
Legal Action
The user's personal data may be used for legal purposes by the owner in court or in the stages leading to possible legal action arising from improper use of buildingpassport.com or the related services.
The user declares to be aware that the owner may be required to reveal personal data upon request of public authorities.
Additional Information about User's Personal Data
In addition to the information contained in this privacy policy, buildingpassport.com may provide the user with additional and contextual information concerning particular services or the collection and processing of personal data upon request.
System Logs and Maintenance
For operation and maintenance purposes, buildingpassport.com and any third-party services may collect files that record interaction with buildingpassport.com (system logs) use other personal data (such as the IP Address) for this purpose.
Information Not Contained in This Policy
More details concerning the collection or processing of personal data may be requested from the owner at any time. Please see the contact information at the beginning of this document.
How “Do Not Track” Requests Are Handled
Buildingpassport.com does not support “Do Not Track” requests. To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.
Changes to This Privacy Policy
The owner reserves the right to make changes to this privacy policy at any time by giving notice to its users on this page and possibly within buildingpassport.com and/or - as far as technically and legally feasible - sending a notice to users via any contact information available to the owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the top.
Should the changes affect processing activities performed on the basis of the user's consent, the owner shall collect new consent from the user, where required.
Contact Information
Data Controller: Rupert Parker
Email Address: info at buildingpassport.com
This privacy statement has been written based on the provisions of multiple legislations, including Article 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).
This privacy policy relates solely to buildingpassport.com, if not stated otherwise within this document.
Last updated: 18 May 2023
Definitions and legal references
Personal Data (or Data)
Personal Data refers to any information that can directly or indirectly identify or make an individual identifiable, including but not limited to personal identification numbers.
Usage Data
Usage Data encompasses information collected automatically through this Application or third-party services used in this Application. It may include IP addresses or domain names of the computers used by Users, URI addresses (Uniform Resource Identifier), request timestamps, request methods, response file sizes, server response status codes (success, error, etc.), country of origin, browser and operating system details, time spent on each page, page visit sequence, and other parameters related to the User's device and IT environment.
User
A User refers to the individual utilizing this Application, unless otherwise specified, and is synonymous with the Data Subject.
Data Subject
Data Subject refers to the natural person to whom the Personal Data pertains.
Data Processor (or Data Supervisor)
The Data Processor, also known as the Data Supervisor, is the natural or legal person, public authority, agency, or any other entity that processes Personal Data on behalf of the Data Controller, as described in this privacy policy.
Data Controller (or Owner)
The Data Controller, also known as the Owner, is the natural or legal person, public authority, agency, or any other entity that, either alone or jointly with others, determines the purposes and means of processing Personal Data. This includes the security measures related to the operation and use of this Application. Unless otherwise specified, the Data Controller or Owner of this Application is the rightful Owner.
This Application
This Application refers to the means through which the User's Personal Data is collected and processed.
Service
Service denotes the service provided by this Application as described in the relevant terms (if available) and on this site/application.
European Union (or EU)
Unless specifically stated otherwise, references to the European Union within this document include all current member states of the European Union and the European Economic Area.
Cookie
Cookies are small sets of data stored in the User's browser, serving as Trackers.
Tracker
Tracker represents any technology, such as cookies, unique identifiers, web beacons, embedded scripts, e-tags, and fingerprinting, that enables the tracking of Users. Trackers may access or store information on the User's device.